10 Minute Guide to OutlookTM 97 Dedication To all of the diligent people at Que whose hard work, great ideas, and friendliness contributed to this book and others I've written for them. Acknowledgments A lot of hard work went into completing this project, and I'd like to thank all of those involved. First and foremost, my gratitude goes to my acquisitions editor, Martha O'Sullivan. Martha's efficiency, planning, and friendliness make writing for her a pleasure. Thanks, too, to the product development specialist, Faithe Wempen, who is especially perceptive and astute (perhaps because she is also an author). Thanks to Lorna Gentry and to the production editor, Audra Gable, for their guidance and attention to detail. Finally, thanks to Herb Feltner for ensuring the technical consistency and accuracy of this book. Trademarks All terms mentioned in this book that are known to be trademarks have been appropriately capitalized. Que cannot attest to the accuracy of this information. Use of a term in this book should not be regarded as affecting the validity of any trademark or service mark. We'd Like to Hear from You! As part of our continuing effort to produce books of the highest possible quality, Que would like to hear your comments. To stay competitive, we really want you, as a computer book reader and user, to let us know what you like or dislike most about this book or other Que products. You can mail comments, ideas, or suggestions for improving future editions to the address below, or send us a fax at (317) 581-4663. For the online inclined, Macmillan Computer Publishing has a forum on CompuServe (type GO QUEBOOKS at any prompt) through which our staff and authors are available for questions and comments. The address of our Internet site is http://www.mcp.com/que (World Wide Web). In addition to exploring our forum, please feel free to contact me personally to discuss your opinions of this book: I'm 75703,3251 on CompuServe, and I'm lgentry@que.mcp.com on the Internet. Although we cannot provide general technical support, we're happy to help you resolve problems you encounter related to our books, disks, or other products. If you need such assistance, please contact our Tech Support department at 800-545-5914 ext. 3833. To order other Que or Macmillan Computer Publishing books or products, please call our Customer Service department at 800-835-3202 ext. 666. Thanks in advance--your comments will help us to continue publishing the best books available on computer topics in today's market. Lorna Gentry Product Development Specialist Que Corporation 201 West 103rd St. Indianapolis, Indiana 46290 USA Introduction Microsoft Outlook is an e-mail program and much more. With Outlook, you can communicate throughout your office with e-mail, but you can also schedule meetings and invite your coworkers, create task lists for yourself and others, store documents in public folders that everyone can access, and commu-nicate over the Internet. Outlook provides accessibility and flexibility for you and your coworkers. The What and Why of Outlook Outlook can help you organize your work on a day-to-day basis. Using Outlook, you can do the following: Create task lists Manage your calendar Log phone calls and other important events in your journal Make notes to remind yourself of important tasks Additionally, Outlook can help you communicate with others and share your workload. When you and your coworkers use the combined features of Outlook and Microsoft Office, you can: Schedule meetings and invite coworkers Communicate with others using e-mail Import and export files Share data and documents through public folders Communicate with others over the Internet Outlook is easy to learn and offers many advantages and benefits in return. This book can help you understand the possibilities awaiting you with Outlook. This book concentrates on using Outlook in a Windows 95 workstation on which Microsoft Office is also installed. Note, however, that you can also install Outlook on a computer running Windows NT 4.0. Why the 10 Minute Guide to Outlook 97? The 10 Minute Guide to Outlook 97 can save you precious time while you get to know the program. Each lesson is designed to be completed in 10 minutes or less, so you'll be up to snuff in basic Outlook skills quickly. Although you can jump around among lessons, starting at the beginning is a good plan. The bare-bones basics are covered first, and more advanced topics are covered later. If you need help installing Outlook, see the next section for instructions. Installing Outlook You can install Outlook to a workstation running Windows 95 or Windows NT 4.0. (Outlook will not run on a computer running Windows for Workgroups, Windows 3.x, or Windows NT 3.5.) In addition, you can install Outlook in conjunction with Microsoft Office 97, or you can install just the Outlook program. To install Outlook, follow these steps: 1. Start your computer. Then insert the Microsoft Office CD in the CD-ROM drive. 2. Choose Start, Run. Or, open the CD and click the Setup icon. 3. In the Run dialog box, type the letter of the CD-ROM drive, followed by setup (for example, e:\setup). If necessary, use the Browse button to locate and select the CD-ROM drive and the setup.exe program. 4. When Setup prompts you, enter your name and organization. Then confirm that they are correct. 5. Choose either the Typical or the Custom option. 6. Follow the on-screen instructions to complete the installation. Conventions Used in This Book To help you move through the lessons easily, these conventions are used: On-screen text On-screen text appears in bold type. Text you should type Information you need to type appears in bold colored type. Items you select Commands, options, and icons you are to select and keys you are to press appear in colored type. In telling you to choose menu commands, this book uses the format menu title, menu command. For example, the statement "choose File, Properties" means to "open the File menu and select the Properties command." In addition to those conventions the 10 Minute Guide to Outlook 97 uses the following icons to identify helpful information: Plain English: Plain English New or unfamiliar terms are defined in (you got it) "plain English." Timesaver Tip: Timesaver Tips Read these tips for ideas that can help you cut corners and confusion. Panic Button: Panic Button This icon identifies areas where new users often run into trouble; these tips offer practical solutions to those problems.

©Copyright, Macmillan Computer Publishing. All rights reserved.